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This UPDATED page allows you to confirm the names and numbers of the people that actually attended the Hash. The more Hashers get used to the automated Registration process the easier this is for you, so remember to keep encouraging people to use it!!
Start by selecting the relevant Hash Run Number from the drop down list and clicking on Fetch button.
From here on in try NOT to refresh the page unless you are sure you have saved your work!
Tip
Most of the Database use relies on people's 'Hash Number' and I'm sure you'll soon become familiar with the values of several of the Usual Suspects. However, In the meantime start by going to the Hasher Admin page and find the numbers for all runners that did not register - these will be the ones written onto the form. You will also need the numbers of the Hares and any non-baptised runners that did register.
Make a note of all the numbers of the sheet then come back here to enter when you are ready!
Steps 1 - 5
These steps are all about adding data to a Temporary table that will be either updated or overwritten each time you click on the Confirm buttons, so please proceed with caution to avoid wasted effort!
Even if you haven't started an input for the Hash yet I would advise scrolling down to Step 6 and clicking the Fetch button straight away, just to check what (if anything) is in the database already.
Step 1: Confirm the Hares The details provided when the Hash was input are available to you as a reminder, simply enter the Hash Number of each Hare in a new box and click Confirm.
Click the Add Another Hare box to bring up a new line, the Remove box will only remove that line from view - it will not delete anything that has been submitted. This is because all boxes need to contain a value to be submitted.
Clicking Confirm will overwrite any data already there so if you are hoping to add extra values then you will have to also include all the existing numbers!
Step 2: Confirm the Baptised Hashers that registered online Hopefully in time this will be the main source of information!
Simply check down the list and click Remove for any person that did not make it out, and click Confirm.
As before this will overwrite, so if you make a mistake then come back into the page to reset the table and try again.
Step 3: Confirm other Hashers that registered online This table is to verify all the other online registrations that were not automatically recognised.
Use the name as a prompt, if you know who it is then find and add their number. If they are New then just tick the check box (do not enter a name) and they will be added to the table in Section 5.
Step 4: Non Registered Hashers This is for adding the people that we did not get registration information for. Get all the numbers first and put them in a text file in the form of a comma separated list, as per the instructions.
Step 5: Add New Hashers This section does not overwrite, so you can add them in sections.
Any check boxes from earlier will have the first name entered, simply add the rest of the information.
N.B. Only tick the distribution list check boxes if you have their email address!!!
Step 6
Each time you click Fetch it will Add rows to the table, so to make sure you do not have duplicate entries Clear the table first.
When you click Submit Changes it will update the permanent Database, so please make sure you have checked everything thoroughly before you proceed!!
Changes to the first 2 tables can be made by scrolling back up the page and re-entering the data in the relevant section.
To edit New Hashers simply click on the Remove next to their details and scroll back up to enter them again.