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This is where most of the magic happens! You need to either create a new project or select an existing one, add the content, then you can move on.
There are 3 types of email that can be built here:
Hash Notifications: (the usual one sent out every couple of weeks)
Committee Mails: Used for general notifications about meetings / actions etc that concern all committee members.
News Letter: These will be used every now and then to send out generic News updates to all and sundry.
Start by selecting the type of mail you want to send out from the 'Type of mail to send' drop down list. If you choose 'Hash Notification' then another section will appear to pick the Run Number - select one from the drop down list that appears.
N.B. There can only be one mail per Hash, so if you have already sent one for this Hash Number then go to Edit Existing Projects section and modify what's there already, or what was previously sent.
This allows you to start a project without having to send it right away (you can come back anytime to do this), without the database filling up with half built mails!
Once you click the 'Get Started' button wait for the alert message to pop up, then click OK - try to avoid any option that allows you to disable messages from this page, and make sure your browser allows pop ups for this page!
Adding Notices
This section should now be visible and Step 2 should be gone - if not then something went wrong!
Any Approved Notices will appear here, grouped by Notice Type. Web Tips and Adverts have their own section of the email, but other notices are added in the following order:
JAH3 Notices / JGS Notices / Other Hash Notices / Other Notices.
Currently there is no other filtering available for selecting the order in which things appear as it will involve a load more coding!
If you want to include any messages then tick the box (by clicking on it) next to the 'Include this notice?' message.
When you are happy with your selections click Commit, if you don't want to add any then you can click the Skip button as well. Again, wait for the Pop Up message, click OK and go to the next step.
Adding Web Tips
This section should now be visible and Steps 2 and 3 should be gone - if not then something went wrong!
Another optional section that you can Skip if you want to. The plan is that I will write a few Tips for Web users (people may write their own!) and you can pick one or two to add to the bottom of the mail - someone might read them and possibly find them useful!
When you are happy with your selections click Commit, if you don't want to add any then you can click the Skip button as well.
Again, wait for the Pop Up message, click OK and go to the next step.
What Next
This section should now be visible and all other Steps should be gone - if not then something went wrong! (It's actually been there since you completed Step 2, so you could have come here without doing the Notices or Tips section!)
Simply click the 'Preview Mail' button and wait for the new page to load!
Click the 'Show Table' button to view the table or previous mails.
This table shows you an overview of all previous mails sent using this process, and allows you to edit any of them by clicking the 'Edit' button after the information.
This will take you to a new page that allows you change and review the information, then send it out when you are ready.